DirectRFP® Professional Services

RFP Professional Service Offerings

RFP Management & Support
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Manage RFP process and being the single point of contact for buyer and bidders
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Conduct calls and meetings with buyer and bidder as necessary to support project
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Field and respond to questions from bidders and buyers
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Hold a Bidders Conference to review additional questions or clarifications needed
Reporting function
Assist with Response analysis and scoring
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Evaluate and Advise on overall question and pricing for award
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Support a second round (re-open of RFP) if required before award

* Additional fees apply

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Send out award / no award notification to bidders based on evaluation

Additional Professional Service Offerings

Pre- RFP Support:

Validate products and services in scope

Review and consult on business requirements and objectives

Assist with Construction of RFP including but not limited to:

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Overview Document — Timelines, instructions, communication requirements, pertinent details about buyer, etc.
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Pricing Templates and Files — Creation and consultation on pricing documents to ensure all elements are captured outside of standard pricing, i.e. terms, commitments, minimums, overages etc.
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Question Template — Organize, Consolidate, Construct and Recommend on questions to be included in the RFP.
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Bidder Selection — Compile and recommend bidders based on services in scope.

Assist with RFP creation to include but not limited to:

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Timeline — Launch date, Question Due, RFP Due date, Award date.
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Required Forms — Load required forms i.e. NDA, Security Docs, MSA.
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RFP Questions — Load RFP Questions, ensure formatting, structure etc.
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Bidder Selection — Load bidders, profiles and access.
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Weighting — Weighting sections and service types based on importance.
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Scoring — Score questions and answers.

Post RFP Support:

Gather any additional details required before moving to contracting stage

Revise pricing or request Concessions if necessary

Assist with Contract Negotiation & Review to include but not limited to:

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Terms, Commitments, Pricing, T’s & C’s, Business Downturn, SLA’s.

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