Smart features to enable your RFP system to create, deploy, and manage effective RFPs.
Single-Pane Web Interface
Benefit: See all RFPs (open, pending, active) and associated activities in one place
Assign and Manage Roles and Access
Benefit: Immediate transparency
Manage Emails, Action Items, and Calendar by Project
Benefit: With just a glance, know what needs to be done and by when
Deploy and Review RFPs in 7 Simple Steps
Benefit: In one place, explain the RFP, assign users, upload files and questions, put in your benchmark price (which bidders do NOT see), invite vendors, review and launch the RFP
Assign Internal Users and Add Permissions
Benefit: RFPs are a collaborative effort, but not everyone needs access to everything. Assign users and limit what parts of the RFP they can interact with—a big benefit in maintaining an audit trail.
Upload Files and Manage Access and Actions
Benefit: Put all associated RFP files in one place; have the ability to require vendors to read or leave as optional. No need to go searching through a file cabinet or other storage device.
Create Multiple-Choice Questions, Add Weighting, and Scoring
Benefit: Takes the guesswork out of which questions are more important; streamlining the RFP review and selection process.
Side-by-Side Comparison of RFP Bidders
Benefit: Automatic scoring takes bias out of awarding bids to ensure you choose the best. It gives you an apples-to-apples comparison.
Add Human Intervention When Needed
Benefit: No automated tool takes the place of human judgement. Review RFP bidders’ answers and change scores based on answers to questions. For instance, in the screenshot below, Question 1’s "Yes" included a comment that it could service 99 out of our 100 locations. So the real answer is probably maybe, and you can turn it to yellow and change the score.
Use Pricing Templates
Benefit: If you leave the pricing up to the vendors to submit in whatever form that they choose, you’re trying to also compare apples and oranges. So, we’ve standardized pricing templates based on the products and services, so when you get the pricing back from the vendors it’s uniform and very easy to compare side by side.
Add Vendors, Store their Information, and their Answers
Benefit: Some vendors bid on more than one RFP. Saving their answers and making them available to them saves them time.
Clone Legacy RFPs
Benefit: Saves time; no need to reinvent the wheel.
DirectRFP is an industry-leading RFP software created and powered by LinkSource Technologies. LinkSource’s managed service team know the ins and outs of our platform, unlocking the full potential of all its features and benefits for your team. Our managed services offer you pre- through post-RFP support, facilitating a better, faster, and easier RFP experience. Discover more about how our managed services can transform the RFP process for your business.
Reach out to us today and a strategic sourcing expert from LinkSource will provide you with more information about our RFP software and managed services.